Administrative Assistant II - Engineering & Environmental Services

Administrative Assistant II - Engineering & Environmental Services

The Administrative Assistant II provides administrative support to managers, handling a variety of tasks for the office, including handling confidential information and documents.

Essential Functions

• Receives telephone and personal callers, screening those that in his/her discretion can be handled by supervisor’s subordinates or by other offices
• Maintains supervisor’s appointment calendar and occasionally makes appointments without prior clearance
• Arranges for conferences including space, time and participants
• Receives and reviews incoming correspondence, screening out those matters that can be handled personally
• Assists in the preparation of annual budget and provides up-to-date status reports on budget and related issues
• Types and edits correspondence, memoranda, reports and other documents
• Reviews outgoing correspondence for pro...