Job Description
Role Definition
Secretarial activities:
• Acts as the point of contact between Upstream team and other entities of Project entities.
• Act as focal point for people on boarding and for any visitor.
• Screen/handle telephone calls, appointments and emails related to Upstream activities and take action accordingly.
• Update Upstream contact list and related data.
• Manage his N+1 agenda to co-ordinate meetings/appointments, complex agenda to ensure smooth running of such meetings.
• Book meetings and facilities (with services when required) as requested by the Upstream.
• Organize on request conference facility bookings, catering.
• Assist in document and PowerPoint preparation as requested.
Administrative activities:
• Organize and book mission and travel plan (transportation and accommodation) for the Upstream team.
• Receive mission expenses and process expense claims.
• Provide advance adm...